How to Choose a Secure Virtual Data Room

A secure virtual data room is a virtual space where only a small number of users are able to access documents. This allows for collaboration and efficiency versus physical meetings, while providing an additional layer of protection against unwanted third parties. Typically, the most valuable information is protected with security features that block the unauthorized access of information, such as the ability to grant granular permissions, dynamic watermarking and extensive tracking.

To ensure the security of sensitive information be sure to choose the VDR that has two-factor authentication. It also provides a way to verify the identity of a user by asking for additional information or codes (similar to passwords). Data room administrators can also check the IP address, device type and the location of every person who connects to the data room. Administrators have the ability to track user activity and remove access at any time even for documents that have been downloaded.

You should consider a platform with multiple layers of security, such as envelope encryption of 256 bits server separation, AES-256 backup data. It is crucial to confirm that a VDR is hosted in world-class data centers that provide high availability and redundancy that is multi-layered.

Make sure that your cloud storage provider holds multiple security certifications. The best online datarooms are certified by ISO SOC 1, SOC 2 or FedRAMP.

Digify’s virtual data rooms are protected with AES-256 envelope encryption and our AWS hosting infrastructure is supported by redundant power systems, network connectivity, cooling systems, routers and cabling. We also prioritize document security by implementing features like dynamic watermarking, which identifies the file’s owner and improves the traceability.

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