Virtual Data Rooms are online repositories that permit secure storage, sharing and managing sensitive files and documents during due diligence processes. They employ a variety of security measures like data encryption and multi-factor authentication as well as access control to ensure that no one is able to gain access. They also ensure the security of usage across geographical areas by ensuring compliance with various geographic cybersecurity standards, such as EU Model Clauses, Singapore MTCS and UK G-Cloud.
VDRs were developed for use in mergers and purchases, but they can also be accessed for other purposes. Commercial real property transactions, for instance are often requiring a large quantity of documents that need that need to be quickly shared between multiple parties. These documents could include architectural plans, financials and more detailed information about the property. These large files are too large to send via email or any other online tool, but can be uploaded into VDRs. VDR where they can be viewed by authorized parties.
The most reliable VDR for data security has a number features that enhance security for the user and document. For example two-factor authentication requires users to submit not just a password but additional details and/or codes when they log into the VDR. Additionally the top VDRs provide the capability to track who is viewing which documents and at what time. This is an effective security feature that will detect patterns of activity that might suggest an attempt to gain unauthorized access. The most reliable VDR providers also have features that enable administrators to immediately remove user privileges, and create reports of all user activities in order to find out if there are any anomalies.